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How can I implement Managed Print Services and Understanding the steps in the process?

Getting started couldn't be easier:

With Callaway Office Equipment you'll be well on your way to maximizing productivity and minimizing output expenses.

Step 1: Strategy Development:

Callaway Office Equipment will develop an effective Managed Print Services strategy will give you the opportunity for increased productivity and improved cost savings. Before we can develop an effective Managed Print Services strategy, however, we must first evaluate your current environment. An assessment lets us identify problem areas, establish benchmarks, and set reasonable expectations for estimated savings.

Next, we will put together a master blueprint to help guide you in implementing your ideal printing and imaging infrastructure.

Step 2: Balanced Deployment:

Achieve one of the greatest benefits of Managed Print Services: An ideal balance between output costs and employee productivity. To do that you must deploy the right products at the right time and in the right places.

The number, location and type of devices deployed are all important factors in the efficiency and cost-effectiveness of your hardcopy environment. Optimal deployment requires striking the right balance between costs and productivity by carefully considering:

  • How many people are using each device

  • What functionality is required (print, scan, copy, fax, send to email)

  • The best locations to efficiently meet user needs

  • The workflow and document production

  • requirements of users

What is a balanced deployment?

Your deployment strategy is often seen as a choice continuum between maximum productivity and minimum cost. Conventional wisdom suggests that having a printer or all-in-one on every employee's desktop is the most productive environment. Conversely, a centralized deployment strategy using departmental copiers or connected multifunction products is the lowest cost scenario. Callaway Office Equipment doesn't recommend either strategy. Putting a printer on every desktop creates all kinds of administrative headaches, high costs and is not always the most productive environment. The centralized model, while less costly, has many productivity issues associated with walking long distances or long wait times for documents.

Callaway Office Equipment recommends a balanced deployment strategy employing multifunction products (MFPs) and single-function devices when appropriate. This approach can improve both printing performance and cost, while dramatically increasing device utilization, return on investment and productivity by moving advanced functionality closer to users

For every $1 spent on printing, up to $16 is spent on processing.

Cost of Printing

In the last ten years, office printing costs has become a significant budget item.  In fact, according to the Gartner Group, Office printing costs are increasing at an annual rate of 20%-40% and comprise 1%-3% of total corporate revenues.  

There are few key reasons for the increase in office printing costs, mainly:
1. A staggering increase in office printing volumes, according to the Boston consulting group the consumption of cut sized paper (Letter/A4 etc.) has doubled between 1996 and 2003
2. The increase usage of new enterprise applications, like ERP systems, enterprise portal etc., which are graphic intensive and using more toner during printing
3. A reduction in the user per printer ratio, form 15:1 in the past to 4:1. This reduction leads to printing inefficiency, waste and most impotently, inability to manage, monitor and optimize the printer fleet and users' printing activities.

How much does it really cost?

The cost of printing is a direct outcome of printing volumes, it is estimated that an average office employee prints between 10-12000 pages per year.

Please note: the average actual coverage of a printed page is around 10%, which means that a cartridge that suppose to yield 6000 pages at 5% coverage, in a real office environment will yield only slightly over 3000 pages. Same applies for drums.

Estimated annual spending

Number of employees

Annual consumables spending













Calculation is based on number of office employees with an average printing volume of 10,000 pages per employee, and a cost per page

The cost of printing

The cost of office printing is increasing annually, and becoming a significant burden on the company.

It is estimated by industry experts that the annual cost of consumables per employee ranges between $300 - $1100.

In fact, according to the Gartner Group, Office printing costs are increasing at an annual rate of 20%-40% and comprise 1%-3% of total corporate revenues.